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Artist Alley 2018 Rules

Applications for VancouFur’s Artist Alley are opening soon! Applications will be open September 22nd, 2017 and close January 1st, 2018 at 23:59 PST.

Apply here!

We will need to be provided with the following information to complete your Artist Alley application:

  • You MUST already be registered to attend the convention
  • Desired listing name (For the Alley)
  • Detailed description of what you intend to sell.
  • Links to your website or hosted galleries with pictures of your products, if possible. Show us
  • what you sell! As much as possible.
  • If you are planning on having a Artist Alley Assistant (NOT A TABLE SHARE) and who. Assistants may also be added AT the convention and will be provided with a way to identify them as an assistant.
  • You need to fill out the form

That’s it, super simple!

Subletting at the time of the convention is frowned upon. Please apply separately if you intend to share a table and express who you would be sharing with in your application.

Please note: Dealers from outside of Canada should also make sure that they are in compliance with the requirements to sell their wares in Canada.

Table Pricing and Dimensions

  • Half table - 4'x2.5' $15 CAD per day.
  • Full table - 8'x2.5' $30 CAD per day.

Please note, a full table is not a guarantee, you will be given a full table, if room becomes available.

Artist Alley 2018 FAQ

How do I apply for a table?

To apply for a table, you need to fill out VancouFur's Online Artist Alley application. This does not require any payment of fees until after you are approved. You will be sent an email saying that your application has been received. Following that you will be sent a separate email when your application is approved/declined/waitlisted, after which your cart will show you the amount due. Please note that the price for a reservation does not include the price of registration for the convention. Artist Alley fees must be paid before November 30th, or risk forfeiting your reservation. If you were accepted after this deadline, you will have 1 month to pay, or risk forfeiting your reservation

What can I sell in Artist Alley?

Vendors must sell only items which they are legally entitled to sell. Please be aware that if you have pirated, or materials that infringe copyright in an illegal manner we will require you to remove the items from your table.

It must be your Artwork, handmade items, and merchandise with your artwork/creations on them. You cannot resell merchandise, or product you had no part in making.

We have some firm rules regarding Sexual and Violent imagery in our Artist Alley for 2018. (Adult material refers to anything of a violent or sexual nature)

  • Any material (art, sculpture, and literature) containing extremely violent and/or sexually explicit depictions must not be accessible to minors.
  • Adult material must be kept in closed binders/folders/bins that are clearly marked as adult.
  • Adult art in progress must be as concealed as possible from public view
  • Vendors are required to monitor their adult materials to ensure minors are not viewing them (PLEASE CHECK Government Issued ID) and must be aware of the persons behind the person's browsing their materials may be a minor. Adult material in binders must have explicit portions censored.
  • For Adult Sculpture, we recommend a binder of photographs to showcase and simultaneously censor explicit portions. Examples are available on request.

We regret that we are no longer allowing the sale of Food Items in Dealer’s Den OR Artist Alley to be in compliance with Hotel/Catering agreements and policy.

Vendors found in non-compliance with these rules will first be asked to rectify the problem. If on follow-up the problem persists, the vendor will be ejected from the Artist Alley.

How are tables approved?

It is "First come first serve" for half tables, and you also get to pick the area you would like to sit. If you requested a full table, you will be given a half table, and the other half table will be placed on a wait list.

What happens if I don’t get a table?

Vendors who do not receive a table will be put on a waiting list, broken down by their time of application. Wait listed Vendors will be contacted for a half table as soon as a spot opens up. If no response is received within two days, the table will be forfeited and the next waitlisted applicant will be contacted.

The wait list is for reservation only, and will not carry over to at con.

There is also a Night Market on Thursday, details here and Art Show throughout the con weekend details here.

How can I improve my chances of getting a table?

Send your application in quickly, it is first come first serve.

Be sure to already be registered. Those who are not will be passed over until you have registered for the con. If you wish to pay all at once (your con registration, and your half table spot(s)), let us know.

Can I request a specific location in the Alley?

For those reserving. When you receive an email from us, approving your application/waitlisted, you will be given a link to another form to choose your table locations. It is not guaranteed.

At con vendors, we will place you as you arrive.

Is electricity and/or Wi-Fi available?

We will do our best to provide electricity, and/or Wi-fi to your table. Please indicate in the online form if you require electricity and/or Wi-fi for your table.

What if I want to leave?

Not a problem. Just be sure to inform the Artist Alley check in table you are leaving.

Closing up: Let us know you are not returning. This lets us fill in that spot with the next person on our wait list.

Taking a break: Let us know this too. So that we do not mistaken your table as a spot to give away. We can also inform people that you are away, and will be returning later.

I reserved my half table, now what?

You should receive an email within a few days of filling out your application noting we have received it, you will receive another email once it has been approved/denied/waitlisted. Once approved the balance will be charged on your registration.

What days is Artist Alley open?

Artist Alley will be open Friday, Saturday, and Sunday this year:

  • Friday - TBA
  • Saturday - TBA
  • Sunday - TBA
    • Is there a check-in/sign up time?

      Yes.

      Check-ins TBA
      Sign up TBA

      What if I miss the 11 am deadline for my reserved spot?

      We start to fill in empty spots at that time. Please get there on time. If you are running late please contact the Artist Alley team

      Can I put signs on the walls?

      If you wish to add signs, please ask the Artist Alley check in table for the proper tape, and assistance. We are guests, and do not wish to destroy hotel property. You can also place signs on your table. If you are unsure, ask the Artist Alley team, and they can inform you if it is alright to use, or not.

      Can I leave my stuff on the table if I am returning the next day?

      No, you must pack up at the end of the day and remove it from the Artist Alley. Our tables are out in the hallway, and are not secure. You may also be sitting in another spot the next day.

      I didn’t reserve my spot, will there still be tables available at the con?

      Yes, we have set aside a few spots for those who missed the deadline, decided last minute to sell, or whatever the reason.

      What if all the spots are filled?

      Reserved: We will place you on a waitlist, and the moment a spot becomes available we will contact you ASAP. This waitlist is only for reservations, it does not carry over to at con.

      At con: We will place you on a waitlist, and the moment a spot becomes available we will contact you ASAP. You will need to return to the check-in table, so that we can get you set in.

      Is there anything else I should know?

      There will be no refunds, or transfers for paid tables.

      I have more questions how do I contact Artist Alley team?

      If you need to contact the Artist Alley Team, please email artistalley@vancoufur.org and they will get back to you as soon as possible